Archery Victoria is seeking nominations for Board Members to commence in 2023 at the next Annual General Meeting.
Our rules establish the authority of the Archery Victoria Board. The Board consists of 6 elected and up to 3 appointed Board Members.
The term of office for the elected Board Members is generally three years – although this may be reduced if a vacant position was not taken up in previous years or a Board Member resigns before the expiration of their term in office.
Up to five Board positions are up for election in 2023. One position will be available for 1 year. One position may be available for 2 years. Three positions will be available for 3 years. Appointed Board Members (up to 3 will be seconded by the Board as needed).
About Archery Victoria
Archery Victoria (AV) is a not-for-profit Regional Governing Body/State Sporting Association for Archery in Victoria. A key objective of Archery Victoria is to promote and grow the sport of archery. Archery Victoria is affiliated with Archery Australia which in turn is affiliated with World Archery.
Membership in Victoria consists of over 1,700 athletes who are members of the 28 recognised Archery Victoria member clubs. Clubs are situated in both metropolitan and rural areas of the State.
Our Strategic Plan builds on the priorities of Archery Australia, the Victorian State Government and our archery community. The Strategic Plan is due for renewal in 2024 and renewal of the Plan will be a major focus for the newly elected Board.
AV is strongly supported by the Victorian State Government through grant funding, governance support and advice. AV also holds membership with support organisations such as VICSPORT and Volunteering Victoria.
Our organisation is governed by Rules of Association which were brought into being in September 2019.
The AV Board
The Victorian Government has introduced a gender quota requirement for State Sporting Associations within Victoria. This requires Archery Victoria to have 40% representation of female Board members. The AV Board currently meets this requirement with four out of five female Board members. As well as seeking gender equity on the Board, Archery Victoria is seeking to be inclusive of the broader community. As such, all interested financial members of Archery Victoria are encouraged to nominate to become a member of the Board.
Key Board Responsibilities
The AV Board provides leadership and governance for:
· business operations;
· governance responsibilities;
· financial management;
· compliance with WHS, Child Safety, and other legislative responsibilities;
· review of organisation and program projects and reports;
· relationship management;
· sponsorship and marketing; and
· delivery of AV strategic plans.
As a volunteer Board with no paid staff, the Board takes on a wider operational responsibility than may be the case on other Boards. The major work of the Board over the next twelve months includes the review and finalisation of our new Strategic Plan, the review and implementation of stronger governance regimes, rebranding of our organisation, the review of our underpinning values and focus, the growth of inclusion in our sport, the implementation of our State Pathways Framework, determination of our community value proposition, plus increasing the participation of women and girls and junior athletes in our sport.
Length of Term
One Board Member at this election may be elected for 1 year, one for 2 years and three Board Members will be elected for 3 years.
Meetings and Time Commitment
The Board meets every month (with the exception of December). Meetings are generally held on the 4th Thursday of each month and commence at 7pm.
Meetings are mostly held as electronic meetings – via Zoom technology. Electronic meetings reduce the time and travel commitment for our Board members and make volunteering in these positions easier and more cost and time-effective.
Board Members are also expected to attend the Annual General Meeting and any Special General Meetings which may be held from time to time. Club Connect and Support Forums are held online regularly and are facilitated by Board Members on a rotational basis.
Archery Victoria has a number of working groups and sub-committees. Members of the Board can expect to be appointed to roles within these working groups and sub-committees.
Board Members also take on the role of Club Mentor to a number of clubs throughout the State. The Board as a whole determines which Board Members will mentor which clubs. The Board Mentor is the first port of call for any support required by the member club.
The AV Board is a working board. Board Members take on tasks within their capability and time commitments. Anyone elected to the Board should expect to contribute to the operational and strategic running of the organisation.
Board Members are encouraged and supported to upskill via training and education opportunities.
Skills Required
Nominees for Board positions will require a range of personal and professional skills including:
· A demonstrable passion for sport and a genuine understanding and respect for the opportunities and health (physical and mental), social and other benefits that Archery Victoria presents to the entire Victorian community.
· Strategic thinking, with an ability to build a shared understanding of, and commitment to, a vision for archery in Victoria.
· The ability to relate to people at all levels.
· The ability to influence and work collaboratively with a range of interest groups including governments at all
levels, contractors, officials, volunteers, members, athletes, and supporters.
· Demonstrate integrity in all dealings, be honest and open, listen to and consider stakeholder views, and act in a way that reflects the culture and values of Archery Victoria.
Nominations and Timelines
At the upcoming 2023 AGM, AV is seeking nominations for up to five elected Board members with the newly elected Board Members taking up their positions following the AGM. The voting members of Archery Victoria are the Member Clubs represented by the Club delegate.
The first meeting of the new Board will take place immediately after the AGM. This meeting will determine which Board Members will undertake which roles on the Board (e.g. President, Vice-President, Secretary, CFO etc). The agenda of this first meeting is limited to appointments to positions and basic administrative issues only.
Archery Victoria is actively encouraging nominations from all interested members. Nominees must be financial members of the association and must be 18 years of age or over.
Nominations can be submitted on this form which should be sent to secretary@archeryvic.org.au. Nominations are due by cob 30 October 2023.
Inquiries
Inquiries in relation to these positions can be made to any current Board Member – contact details are on the Archery Victoria website – www.archeryvic.org.au or via email to secretary@archeryvic.org.au
Nominees are requested to convert the nomination form to a pdf document prior to submission.
